Report to:

Audit Committee

 

Date of meeting:

 

4 July 2025

By:

Chief Operating Officer

 

Title:

Audit Committee Oracle Subgroup Update

 

Purpose:

To provide an update to the Audit Committee of the Oracle Subgroup’s most recent activity

 

 

RECOMMENDATION:

 

The Committee is recommended to note that the Committee’s Oracle Subgroup has regularly reviewed the Council’s Oracle Implementation programme.

 

1          Background

1.1       The Committee at its meeting in September 2021 approved the establishment of a Subgroup to provide oversight of progress with the Oracle implementation programme, seeking assurance that the programme is performing adequately.

 

1.2       The Oracle Implementation Programme was established by the County Council in 2019. Prompted by the expected expiry of support for the Council’s existing Enterprise Resource Planning (ERP) software, SAP, the vision for Oracle is ‘to implement a suite of back-office systems that best meet the current and future needs of the Council and which provides optimal return on investment’.

 

2          Supporting information

            Work of the Subgroup

2.1       Since the last update to the Audit Committee on 28 March 2025, Phase 2 of the Oracle implementation (Finance, Procurement and Recruitment) has successfully gone live as planned.

 

2.2       Since 28 March, the Subgroup met on 1 May 2025 and a summary of the minutes is included in Appendix A.

 

2.3       At this meeting the Subgroup recognised the positive progress made, and the positive level of organisational readiness built through various training sessions, communications, guidance, signposting and Oracle Advocates being accessed across the organisation.

 

2.4       The Subgroup also discussed the scope, approach and key challenges to Phase 3 (payroll) and how to get the best out of the live system.  

 

3.         Conclusion and reasons for recommendations

3.1       The Committee is recommended to note that the Committee’s Oracle Subgroup has reviewed the Council’s Oracle programme to its satisfaction and continues to receive regular updates.

 

ROS PARKER

Chief Operating Officer

Contact Officers:        John Davidson, Oracle Delivery Lead, Tel: 07534 699102

Email: john.davidson@eastsussex.gov.uk

 

 

BACKGROUND DOCUMENTS:     

None